How many times have you faced with a situation of handling more than 1 project- say 5-8, wow are we talking about Program Management. Well welcome to real world - well we do come across project managers handling 5-10 projects. Rather than being frustrated and fatigued, which frankly i am, handling 5 projects , lets see how we can do the juggling act.
Dos
Project Tracking : Status meeting at least twice a week, with MoM circulated monitor projects based on the MoM and the agenda.
Know Priority of the Projects :
Know which projects are critical, and any schedule slip can impact land you in soup.
Dont`s
Overallocation : Resources in shared projects if over allocated, no project deadlines are going to be met.
e.g Resource A, has load factor 80% i.e can finish 4 days task in 5 days\ week.
If allocated on project A- 50% - would work of 2.5 days in 3.1 calender days.
Resource A can now be allocated for 30% i.e. can work 1.5 days in 1.9 calender days in the same week
In a Scenario - where Project manager B books the resource for 50% in same week, he would be over allocated and either of your of Project Manger B project would be impacted.
If using Project Server : check Resource allocation to confirm if the resource is not overallocated.
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